2009 Meeting Minutes

NEAOBA BOD Meeting

July 15, 2009

7:30 PM

 

Members on teleconference:

Dan Nash

Jim King

Bill Ley

Cheryl Miller-Harper

 

Absent:

Cathy McKenny

Barbie Tilton

 

A motion was made and seconded to approve the secretary’s minutes from the last meeting..

 

The treasurer’s report was accepted as read.

 

The discussion about new State Reps lead to the decision that since it is so late in the year, the current State Reps should host this year’s gathering.  Cathy will check with the current reps to see if they can find people to take over from them for  2010 and be in place quickly so that the new reps can be  announced at the Annual Meeting in the spring.  With the communications issue seemingly resolved, the only “job” of the reps is the hosting of the annual state picnics.

 

The NECC update was made. 

     ·      Lenny Fox is very excited about the upcoming show, but needs to keep us informed of the progress since none of us is there working on it.

     ·      Pens have been secured from Kentucky Criations for under $10,000

     ·      The contract has been signed and mailed.

     ·      The show is still awaiting AOBA approval.

     ·      Nicola seems to be comfortable with the progress so far.

     ·      Jim would like a revised bill directly from the venue, not a secondhand one.

     ·      The escape clause still needs to be clarified.  We need to know when the last date we can cancel by is and how much the penalty will be.  Some shows across the country have cancelled, while others that have been held have lost quite a bit of money.

     ·      Sponsorships carry the show and are needed to cover the expense of the building.  If theis can be met, the rest is okay.

     ·      None of the BOD on the teleconference is able to attend NECC, for various reasons, but Dan has offered his services to get the show up and running, i.e. pen layout, setting up the rings and getting the bill straightened out.

     ·      Parking may still be an issue and clarification needs to be made as to where the secured lots are and exactly what does secured mean.

     ·      As a board, we need to know the penalties for cancellation ASAP, but without registrations open this is difficult.