1.Secretary's minutes form the December 16,
2009 meeting were approved. Bill will
email Cheryl with instructions on how to post them to the NEAOBA website.
2.Treasurer's report consisted of a review of
NECC financials and a 2009 Recap.
NECC had some charges
from DCU that we didn't anticipate such as charging us for tables and
tablecloths in the vendor area.To make
money from any show we need to get the number of pens up.The DCU is rather expensive even with the
fact that they only charged us half price for the South area.If we have to pay full price for both halves
of the area next year, we would need to sell 240 pens to break even.Since there are no 2010 dates that we can
work with at DCU, it was agreed that there will not be a 2010 New England
Alpaca Classic show.Other venues for a
2011 show is being looked into, as DCU is so costly.
One other way to cut
costs would be to change photographers.
2009 Recap
The cost for the
NEAOBA Newsletter was discussed.We are
losing money and need to at least break even.It was decided that as a board we need to get the leadsand the circulation of the Newsletter under
our control.We are potentially sending
Newsletters to some very old leads.Since advertising is down and that money will be hard to recoup, we must
be certain that we print a reasonable number.Because we want to keep the quality and integrity the same as it is now,
we shouldn't print numerous copies that will not be distributed.
3. Transition of
Treasurer
Lennie and Jim will
be getting together soon to ensure a smooth transition. Jim will get all the
documents in order and a new bank account will have to be opened (TD Bank) by
Lennie.PayPal will have to be
switched over to Lennie also, so Jim will check with Hazen of Breedworks on how
to do that now that PayPal is up and running.
Once the Treasuser's position is turned over
to Lennie, Jim will concentrate on the Newsletter and become the chairman of
the Newsletter Committee.
Lennie would like to
transition next week and would then be able to give the Treasurer's report at
the February meeting.
4. Marketing
Barbie reported
thatFarm and Forest is coming up in
February.She does not have a total to
give Jim for the bookmarks that she made which will be distributed in the gift
bags.
NEAF is still in the
works.There will be two ads in the NEAF
book at $95 each.4500 copies will be
printed and ready to go out in April.
We need to update the
NEAOBA website.This could fall under
either Events or Marketing, but we will decide at a later date how to resolve
this.
5.Events
Dan was not able to attend the meeting.
6.Membership
PayPal is up and
running as of this afternoon.Bill has
been waiting to send out the renewal reminder until PayPal was in place. He will send out a reminder for 2010 renewals
this weekend and checking in with Hazen to fine tune any PayPal issues.
Currently there are
32 renewals that are paid and 10 more that have not paid yet.
7.Nominating Committee
Barbie has tried to
get in touch with Jen Boshar to see if she would again chair the Nominatinig
Committee, but has not heard back from her yet.We feel that Jen has done a great job in the past and would like for to
continue.She emailed Jen again during
the meeting.If Jen does not respond
to her email, Barb will call her tomorrow to discuss this with her.
