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2011 Meeting Minutes
November 14, 2011
Author: Cheryl Miller-Harper
NEAOBA BOD Meeting
November 14, 2011
Members on teleconference:
1. Approval of minutes from the October 12, 2011 meeting
A motion was made and seconded to accept the minutes from the October 12 meeting
2. Board vacancy
With regret, a motion was made and seconded to accept the resignation of Matthew
Townsend from the Board of Directors due to time constraints with the opening of his
new veterinary practice. The Board wishes Matt success with this endeavor and thanks
him for his contribution to the NEAOBA Board.
3. Treasurer’s Report
Since we are waiting for the final figures for NEAC, the Board has decided to wait to
discuss the Treasurer’s report until the November meeting when Lennie should have
received all the outstanding bills.
There still seems to be an occasional glitch in the Pay Pay system and Bill has asked
Breedworks to check into this.
4. Action Items
Megan Burt has graciously agreed to step in to take over as the chairperson of the Vet
Seminar Committee after Matt’s resignation. She has informed the Board that as long
as UNH accepts the curriculum we are offering for the vets, the other states will too.
Lennie will contact her to let her now that we have accepted her offer to be the overseer
of the upcoming event.
Massachusetts State Rep
Pam will draft an email to ask for a volunteer to take over this position.
The BOD was pleased with their decision to hold the New England Alpaca Classic
despite the somewhat low attendance figures during the early registration period. We
feel this was important for the continuity of the show and to encourage the membership
to attend future shows.
We will discuss NEAC in its entirety at the December 14th meeting, when we should
have all the figures to look at. The Board members that attended the show will make a
list of NEAC pros and cons to share for that meeting as well. Feedback from attendees
was that the show was laid back and fun.
Some areas quickly discussed where we feel improvements can be made are being
able to get experienced ring stewards and the strategic placement of gatekeepers. Also
noted was the fact that the working relationship with the event planner was not always
easy, making some of the show preparation difficult.
The Board of Directors wishes to extend our thanks to the Show Committee members,
volunteers, sponsors and participants for making the New England Alpaca Classic the
great show that it was.
6. Other Business
We will be looking into the replacement for the vacant Board seat. The BOD has
discussed potential candidates to replace Matt and will discuss this further at a later
The next meeting will be held on December 14, 2011 at 7:30 P.M.
This meeting adjourned at 8:25 P.M.
Cheryl Miller-Harper, secretary
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