A motion was made and seconded to welcome Mike Olson of Mystic Meadow Alpacas to the Board of Directors for the remainder of Matt Townsend’s term. He will also fill Matt’s vacated position as the Education Chairperson. Welcome aboard, Mike!

2. Progress report for vet seminar

Addition of Mike Olson to seminar committee as liaison

With the addition of Mike Olson to the seminar committee, it was determined that Megan Burt should remain the chairperson for the upcoming 2012 seminar. She has been instrumental in getting the seminar off the ground and the Board felt that she should continue on as the chair with Mike as the BOD liaison.

Open items or pending questions

Megan informed the BOD that there are three vets lined up for the seminar. Amy Bright (EEE), Daniela Bedenice (colic management land antimicrobial use in alpacas) and Nick Cassotis (basic ocular health in camelids). She also offered to send the blast faxes to all the New England vets. She has copies of previous invites and payment information and can easily tweak this for our seminar in January. She is willing to email the invite to the BOD for pre-approval if we want her to. Nicola Blake will help with the Constant Contact. Bill reminded Megan to have Nicola use the template for that Bill sent out today about membership renewal, since it has been updated with the new BOD info.

This is a one day seminar being held on January 28, 2012 at the University of New Hampshire. The seminars will run one after the other and are structured for both vets and breeders. Lennie has already filled out the paperwork for UNH and mailed it out today. Catering for breakfast and lunch will be done by the same company as before. Continuing Education certificates need to be printed for the vets.

There was a discussion about what seminar materials could be included in the materials that we will have for attendees. We feel that there should be pencils, small pads, a printed copy of power point presentations and an evaluation sheet to be completed at the end of the seminar.

Each vet will have approximately 2 hours in which to give their presentation, including time for Q & A. They will be paid a flat fee of $300.

The consensus of the BOD was to charge $85 per breeder. A discount of $150 will be charged for two or more people from the same farm.

Megan and Mike will get together to finalize the plans. A Constant Contact sent out before Christmas would be ideal. Meg will also check on the availability of UNH in case of inclement weather on the 28th.

Sending out a Constant Contact with “save the date” info is really the first priority at this point. It should have the vets and their topics and could have hotel availability as well.

3. Approval of minutes from the November 14, 2011 meeting

A motion was made and seconded to accept the minutes as emailed.

4. Treasurer’s Report

While there are no outstanding bills for NEAC, there are still a few outstanding ads from the fall Newsletter. Lennie will email Bill a list of farms who have not paid yet.

There was a lengthy discussion over the cost of the websites and hosting fees. Lennie will check further into this and get back to the Board.

5. NEAC wrap up

We have preliminary information only. While we had hoped to take a loss of the same amount as in 2009, the show actually turned out to have a loss much higher than that.

6. Action Items

Massachusetts Representative. Pam will work on this after the holidays.

7. Marketing

Barbie was not here tonight.

8. Events

The check sent to hold the place for the New England Fiber Festival for 2012 at The Big E was sent out and has been cashed.

9. Membership Renewal

An email went out today to remind members about renewing their membership for 2012.

10. Other business

None

The meeting adjourned at 8:59 P.M.

The next meeting will be held on Wednesday, January 11, 2012 at 7:30 P.M.

Respectfully submitted, Cheryl Miller-Harper, secretary

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